Training‎ > ‎


Driver Authorization
Reservation Request
Before You Leave
On the Road
Returning the Vehicle
Truck-Specific Rules

The basic foundation of the Center, the core philosophy that makes this place work, is the ability of the citizens to take responsibility for their actions. The vehicles are available for use to those students who can follow both the rules and the spirit of the rules.


Driver Authorization

Drivers must have a current driver’s license to use the Wilson Center vehicles. Those with a Michigan license who wish to drive the Wilson Center trucks should go to Mary Gilbert's office in 301 GFL in person, with your license in hand, to go through the authorization process.

In addition to the above authorization process, those students who wish to drive Wilson Center trucks must go through Mary Gilbert to obtain a DOT medical card and then sign additional paperwork before truck training can begin. Truck training is then scheduled with one of the truck trainers. This process, depending on the skill level of the trainee and the schedules of the trainer and trainee, can be lengthy - plan truck training well in advance (3-4 months) of your anticipated need.

Authorizations are typically good for one year. If your birthday occurs within your one-year time frame, you are required to go to 301 GFL and show your updated license before driving a vehicle.

All trips greater than what Mary Gilbert would term “local errands” must have two authorized drivers. Make sure you have enough team members approved/trained well in advance.

Reservation Request

All vehicle reservation requests must be submitted using this Request Form.

Only requests submitted though this form will be considered.

Before You Leave

The driver of the vehicle is responsible for checking the vehicle before each use to be sure that the following items are working properly. This includes, but is not limited to:

  • Windshield wipers, windshield wiper blades and windshield wiper fluid
  • Headlights, turn indicators, and brake lights
  • Mirror adjustment
  • Proper tire pressure
  • Horn test
  • Brake test
  • Dashboard for any warning lights
  • Leaking liquids underneath vehicle
  • First aid kit fully stocked

If you find something that is not in optimum condition, you are required to report it before taking the vehicle.

Mary Gilbert is not generally here on weekends and asks that key pick-up be arranged during the standard work week or ahead of time. If an emergency arises she can be reached on her cell phone: 734-635-MARY (6279). Be persistent when calling and talk directly to her as she seldom checks messages. Failure to plan ahead is not considered an emergency.

Reread all rules pertaining to Wilson Center vehicles before starting your trip.

On the Road

From the Public Transportation Services (PTS) website:

  • Motor vehicles furnished by the University are to be used exclusively for University business and must be parked on University property (owned or leased) when not in use.
  • The driver of a University vehicle is responsible for any moving or parking violations he or she may incur while operating the vehicle.
  • The Office of Risk Management insures all University vehicles with a $250 deductible.
  • Smoking and alcoholic beverages are prohibited in University vehicles.

Driving while under the influence of alcohol, drugs, medication, illness, fatigue, or injury is prohibited.

Driving in excess of the posted speeding limit is prohibited.

Cell phone use, including making calls or reading or typing a text or email while driving, is prohibited.

Safety belts must be worn by all occupants of the vehicle at all times.

Strict adherence to all applicable traffic laws is required at all times.

Radar/laser detection devices are prohibited.

Wrecker service is available from 7 a.m. to 12:30 a.m., Monday through Friday, by phoning 734-764-2490. For after-hours emergency service, phone the Department of Public Safety at 734-763-1131.

Should a University vehicle require service or repair when out of town, it is highly recommended that pre-approval for the work be obtained from PTS Garage Operations if possible. Reimbursement for emergency repairs and road service is subject to review and approval. Itemized receipts and return of the replaced parts to Garage Operations is required. For work approval, telephone Garage Operations (collect) at 734-764-2490.

Allowing an unauthorized person to drive a Wilson Center vehicle is prohibited.

Returning the Vehicle

All vehicles should be clean when they are returned. This includes, but is not limited to the removal of food wrappers, pop/water bottles, and personal items from the inside and all items from the truck bed.

Return the vehicle with a full gas tank. The 3256 Baxter Road facility (24/7) and the 1213 Kipke Drive facility (M-F 6:00 am-12:00 am) are available for filling the Wilson Center vehicles, which have built-in proximity chips to activate the pumps.

Return the vehicle key to Mary Gilbert promptly when your reservation has ended. Vehicle reservations are often scheduled back to back and she needs to be able to rely on the key coming back on time so she can get it to the next team.

Report all warning signals that appear on the dashboard immediately.

Truck-Specific Rules

Truck drivers must adhere to all rules above, plus the following:

Training for the truck should be planned well in advance, as it takes a few sessions before a driver is approved to tow a trailer. Our trainers are students, team members, and employees of the Center and have very full schedules, hence, plan ahead. The GM truck requires you to fill out a special form before you can drive it.

If you are towing a trailer, you are responsible for checking the trailer and trailer hitch to be sure they are in proper working order before you take to the road.

Truck drivers must have their own DOT Medical Card in their possession whenever driving the trucks, whether or not they are trailering. This is directly from federal and state laws, plus PTS regulations, governing vehicles over 10,000 pounds GVWR, which applies to all of our trucks. Contact Mary Gilbert to schedule the physical examination required for obtaining a DOT Medical Card.